Record Keeping

Student conduct records of residents found responsible of violating Housing policy are retained for seven (7) years from the date of the contract. Student conduct records containing records of cancellation of a student’s Housing contract will be permanently retained. A case referral results in the creation of a student conduct file in the name of the Accused. This file shall be voided if:

• The student is found not responsible for the violation(s), or
• The case is determined to be an informational file only. An informational file is not included in background checks, but can be used in future sanctioning if the behavior continues.

The complete student conduct file will be forwarded to the Office of Student Integrity when a resident’s case is heard by this office.

Release of Information

Student conduct records shall be governed by the Family Educational Rights of Privacy Act 20 U.S.C. & 1232g.

Parental Notification

Parents of residents under the age of 21 may be notified when a resident is found responsible for violating the alcohol and drug policies when either of the following occurs:

• A resident endangers her/himself or others while under the influence of alcohol or other substances. Specific instances include, but are not limited to driving under the influence, fighting, alcohol poisoning, becoming sick in the residence hall from alcohol consumption, and hospitalization.
• When a Housing and Residence Life Conduct Administrator determines that any future violations of Housing or Institute will likely result in removal from Housing.