Move-Out

Residents carrying luggage

Whether you are leaving for the semester or moving on to your next adventure, we here in Housing are sorry to see you go! Please check out the sections below for helpful information to make your transition as smooth as possible.

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As You Move

Students recycling notebooks

Official Check Out according to your Contract:

Excerpt IX, B. OFFICIAL CHECK OUT - A Student is not officially checked out of the residence hall/apartment until all of the following occur:

(1) The Student has removed all personal property from the premises (property deemed abandoned will be discarded at the expense of the Student);

(2) the room/apartment has been cleaned by the Student; and

(3) the proper check out records and keys have been returned to Georgia Institute of Technology’s Department of Housing Staff.

Failure to meet the above will result in extra charges and a “Hold” placed on the students account and will remain in force until all terms and conditions of this Contract are met.

Checkout Inspections

Photo of part of the check out inspection form.

Remember to make an appointment to check out with a student staff member at least 24 hours prior to your planned departure. Look for information in your residence hall explaining when and where you may schedule an appointment. Details of the process  and how you need to prepare for your inspection are below.

Schedule Appointment

START EARLY: Avoid last minute rush and possible charges!

Sign up for a checkout time with a staff member at least 24 hours in advance of your departure time. Each staff member will have a checkout appointment sheet posted on or near his or her room door.

If the staff member responsible for the section in which you live is not available at the time you plan to depart, it is your responsibility to sign-up with a staff member in the building to check you out. All checkouts must be arranged at least 24 hours in advance of your anticipated departure time.

Building & Complex Specific Information

Please be alert to signs posted throughout the building and newsletters that contain information specific to the building or complex in which you live.

Inspection Process

Prepare your room for the checkout inspection using the checklists below.

At the time of your scheduled inspection all of your personal belongings must be removed from your room, all trash removed, everything off the walls, etc. Charges will be assessed based on the condition of the room at the time of the inspection.

Failure to meet the scheduled checkout time or appointment will result in a $100.00 minimum late checkout fee with an additional $50.00 per hour not to exceed $250.00. If you fail to check out officially according to these checkout documents, an improper checkout charge will be assessed to your student account. This will be in addition to any damage charges for which you may be responsible.

Damages

Residents are responsible for the condition of their room/shared spaces and items. Residents are culpable for the associated costs to repair or replace them.

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View Damage Fees

Trash

All trash and unwanted personal items must be removed from the building. To maintain the appearance of the residence halls, do not leave trash in stairwells, outside courtyards or in the smaller trash receptacles near the entry doors.

Leaving trash in or around the buildings will result in monetary fines. Dumpsters are made available all over campus. Please check with your student staff member for exact locations.

 

Traditional & Suite Preparation Checklist

  • Clean windows and mirrors using a glass cleaner (i.e. Windex)
  • Wipe down all surfaces - all-purpose cleaners like Fantastik or 409 are recommended for window ledges, laminated furniture and desktops,
  • cabinets, etc. For wood furniture Pledge or Endust are recommended
  • Sweep and clean floors with a damp mop - all-purpose cleaners may be helpful for spills, food stains, adhesives, etc.
  • A vacuum can be checked out through your student staff member.
  • Be sure drawers and closets are empty and all contact paper and shelf liners are removed - wipe down the interior of drawers and closets
  • Clean walls (especially tape marks and areas by light switches and door knobs)
  • Wipe dust from mini blinds and be sure that mini blinds are hung properly
  • Wipe down the surface of the air conditioning unit
  • Check to see that screens are securely in place
  • Be sure all furniture is assembled and properly arranged in the room
  • All furniture must be returned to the same configuration it was in when you initially moved into your room.
  • Remove all personal items, personal furniture, rugs, hangers, etc.
  • Bag all trash and take it to the nearest dumpster outside the building
  • Close and lock windows and all doors
  • Do not leave trash in the hallways, stairwells, or in the building. Take your trash to the dumpsters.
  • Watch out for “common area” theft and report it to your community advisor.
  • Suite Bathrooms:
    • Remove all personal belongings from cabinets, drawers, etc.
    • Wipe down counters, cabinets and drawers with an all-purpose cleaner
    • Clean mirrors with a glass cleaner
    • Clean sink & faucets with an all-purpose cleaner
    • Clean the interior of the toilet with a toilet cleaner
    • Wipe down the toilet seat, lid and bowl exterior with an all-purpose cleaner
    • Sweep the floor and clean it with an all-purpose cleaner

Apartment Preparation Checklist

KITCHENS:

  • Remove all items from cabinets, refrigerator and freezer
  • Clean all cabinets (interior and exterior) with an all-purpose cleaner
  • Clean the microwave, refrigerator, freezer and dishwasher
  • (interiors and exteriors) with an all-purpose cleaner
  • Thoroughly clean oven/stove:
    • remove the stove burners and drip pans
    • lift the stove top and clean underneath with an all-purpose cleaner
    • wipe down the stove surface and oven exterior with an all-purpose cleaner
  • Mop the tile floor with a floor cleaner
  • Wipe down walls, use all-purpose cleaner if needed

CARPETS:

  • Vacuum all carpeted areas
  • For heavily soiled carpets use a commercial service to clean

UPHOLSTERED FURNITURE:

  • Remove any debris from areas between/under cushions
  • If the upholstery is heavily soiled or stained use a commercial furniture cleaning service

BEDROOMS AND LIVING ROOMS:

  • Remove all personal belongings from furniture
  • Clean table tops, desk tops, desk/dresser drawers with all-purpose cleaner
  • Wipe down exterior of wood furniture with Pledge or Endust
  • Clean windows & mirrors with a glass cleaner
  • Wipe down walls to remove any smudges, marks, etc.
  • Wipe down window ledges with all-purpose cleaner
  • Wipe dust from mini blinds and be sure mini blinds are hung properly
  • Make sure all furniture is present, assembled and properly arranged.

BATHROOM & VANITY AREAS:

  • Remove all personal belongings from cabinets, drawers, etc.
  • Wipe down counters, cabinets and drawers with an all-purpose cleaner
  • Clean mirrors with a glass cleaner
  • Clean sink & faucets with an all-purpose cleaner
  • Clean the interior of the toilet with a toilet cleaner
  • Clean toilet seat, lid and bowl exterior with an all-purpose cleaner

Deadlines & Details

Georgia Tech students

The deadlines and processes for each resident will differ based on your plans for next semester. Review the details laid out below to ensure your move goes smoothly.

 

Not Returning Next Semester

For Students Not Living in Residence Halls Next Semester

You must move all personal belongings out of your room no later than noon on move-out day and check out with a staff member. Failure to meet the scheduled checkout time or appointment will result in a $100.00 minimum late checkout fee with an additional $50.00 per hour not to exceed $250.00.

Don’t forget to take your bike, also. All bikes will be removed and disposed of from all storage rooms and racks at the end of each semester. Maintenance staff will begin service work and general room upkeep at 9:00 AM and may be in your room on move-out day. Therefore, please have all items removed from the walls prior to 9:00 AM and be ready for maintenance staff to enter your bedroom and living spaces(s).

Graduating Students

If You Are Graduating and Moving Out

You must move all personal belongings out of your room not later than noon on graduate move-out day and check out with a staff member. Failure to meet the scheduled checkout time or appointment will result in a $100.00 minimum late checkout fee with an additional $50.00 per hour not to exceed $250.00. 

Don't forget your bike! All bikes will be removed and disposed of from all storage rooms and racks at the end of each semester. Maintenance staff will begin service work and general room upkeep at 9:00 AM and may be in your room on graduate move-out day. Therefore, please have all items removed from the walls prior to 9:00 AM and be ready for maintenance staff to enter your bedroom and living spaces(s).

 

Switching Rooms

For Students Switching Rooms:

You must be checked out of your current room by NOON on Room Switch Day. The keys to your new room will be available at 9:00 am unless you are moving into an occupied space. If your new assignment is currently occupied, you will receive an email from your hall director notifying you to wait until 1:00 PM to switch.

Room Switch process:

  • Go to the appropriate Building Check-in Location (locations to be announced - watch for flyers, emails, and the Housing website) and obtain your new room keys.
  • Return to your current room and move your belongings into your new room.
  • Go back to your current room, check out, and return those keys.

If you will not be on campus to move between 9:00 am and 5:00 pm on Switch Day, you must remove all your belongings from your current room and check out with the staff PRIOR to this date. Plan accordingly - NO early room changes will be allowed. If you need to leave early, all belongings must be removed from your current room and an official checkout completed. Residents need to remove all personal items from common areas such as bathrooms, kitchens, and study rooms prior to checkout.

If you have a bike on campus, please store it in your new room during the break. ALL bikes will be removed and disposed of from ALL housing storage rooms and racks at the end of each semester.

Staying in the Same Room

For Students Staying in the Same Room Next Semester

If you are not moving out of the residence hall during the break, be advised that residence hall staff will be entering all rooms during the break to perform health and safety inspections. If you are planning to stay in your room during any period of the break, let your student staff member know. If you have a bike on campus, please store your bike in your room during the break. All bikes will be removed and disposed of from all storage rooms and racks at the end of each semester. Traditional hall residents need to remove all personal items from common areas such as bathrooms, kitchens, and study rooms.

For students who will remain in the same room from spring to summer or summer to fall, you will need to check out and check in. During final exam week, go to your Area Office to check out for the current semester and check in for the next semester.  Please be sure to do this before leaving the campus during the break.

If you do not plan to be in your room during the break, prepare your room by completing the following steps:

  • Dispose of all trash in appropriate dumpsters
  • Throw away perishable food from your refrigerator
  • Close and lock all windows
  • Be sure your alarm clock is off
  • Turn your AC/heating unit to Medium temperature and the fan to the lowest speed
  • Turn off your lights
  • Shut off computer
  • If you have a bike on campus, take it to your room during break. (All bikes will be removed, impounded and disposed of from all storage rooms and racks at the end of spring semester.)

Storage Facilities

The following storage facilities list is provided as a courtesy to Georgia Tech students’ since the Department of Housing does not offer any storage. Georgia Tech is not a party to any storage facility agreements and is not a partner, agent, employee, independent contractor, or subcontractor for any company or leaser providing storage.

Mobile Storage Depot

  • www.mobilestoragedepot.com
  • 770-487-8220
  • Pickup and Delivery

Campus Carriers

  • www.campuscarriers.com
  • 866-606-8504
  • Pickup and Delivery

Bicycle Removal

All students in GT Housing will need to secure bikes during any break period. 

All bikes will be removed and disposed of from all storage rooms and racks at the end of each semester. Students who are leaving Georgia Tech housing for next semester, do not forget to take your bike with you. If you remain on campus during the break, store your bike in your room just to be safe and avoid the possibility of theft.