Move-Out

Residents carrying luggage

Whether you are leaving for the semester or moving on to your next adventure, we here in Housing are sorry to see you go! Please check out the sections below for helpful information to make your transition as smooth as possible.

Preparing to Move Out

As you prepare to move out of campus housing for good, we ask that you take a few important steps in addition to thoroughly cleaning your space:

  • Look for specific instructions from your Hall Director about completing the Express Check-Out process
  • Review the complete cleaning checklist below for kitchens, bathrooms, and living space
  • Have your campus mail forwarded (available for six months after vacating, to domestic addresses only)
  • Remove all personal belongings out of your room
  • Review Storage Services - Where to keep stuff after you've moved out
  • Complete Express Check-Out within 24 hours of your last final/commencement
  • Your room will be inspected after your departure. 

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Please note that failure to complete the required cleaning and check-out process could lead to additional fines. 

A Word on Safety
As you prepare to move elsewhere and travel over the break, consider the safety of those in your future circle. Limit interactions with others in close quarters; get together with friends in larger spaces where you can spread out. Test before you travel (at least twice before leaving campus). Campus testing sites are for symptomatic and asymptomatic surveillance testing through final instructional days.

Preparing for Winter Break

Leaving your campus housing for the winter break? You can set yourself up for a nice return to campus by preparing your room for an extended unoccupied period. Our recommendations include:

  • Dispose of all trash in appropriate dumpsters
  • Throw away perishable food from your refrigerator
  • Close and lock all windows
  • Be sure your alarm clock is off
  • Turn your AC/heating unit to Medium temperature and the fan to the lowest speed
  • Turn off your lights
  • Shut off computer
  • If you have a bike on campus, take it to your room during break. (All bikes will be removed, impounded and disposed of from all storage rooms and racks at the end of spring semester.)
  • Ensure you take whatever identification, medication, and personal items (like contacts and retainers) you need for travel.

Please also plan to take the following Covid-19 safety precautions as you prepare to leave and return to campus:

  • Limit interactions with others in close quarters; get together with friends in larger spaces where you can spread out.
  • Test before you travel (at least twice before leaving campus). Campus testing sites are for symptomatic and asymptomatic surveillance testing through final instructional days.
  • Limit exposure while you’re away. Wear a mask, practice social distancing and limit high risk contact during break.
  • Protect your campus circle. To protect your roommate, friends and fellow residents, test and/or limit exposure before returning to campus. Wear a mask, get tested and practice social distancing upon return.

If you are staying in the residence hall during the break, check our our Winter Break page to find information on safety, available services during the break, and more.

Checkout Inspections

Photo of part of the check out inspection form.

Remember to make an appointment to check out with a student staff member at least 24 hours prior to your planned departure. Look for information in your residence hall explaining when and where you may schedule an appointment. Details of the process  and how you need to prepare for your inspection are below.

Schedule Appointment

START EARLY: Avoid last minute rush and possible charges!

Sign up for a checkout time with a staff member at least 24 hours in advance of your departure time. Each staff member will have a checkout appointment sheet posted on or near his or her room door.

If the staff member responsible for the section in which you live is not available at the time you plan to depart, it is your responsibility to sign-up with a staff member in the building to check you out. All checkouts must be arranged at least 24 hours in advance of your anticipated departure time.

Building & Complex Specific Information

Please be alert to signs posted throughout the building and newsletters that contain information specific to the building or complex in which you live.

Inspection Process

Prepare your room for the checkout inspection using the checklists below.

At the time of your scheduled inspection all of your personal belongings must be removed from your room, all trash removed, everything off the walls, etc. Charges will be assessed based on the condition of the room at the time of the inspection.

Failure to meet the scheduled checkout time or appointment will result in a $100.00 minimum late checkout fee with an additional $50.00 per hour not to exceed $250.00. If you fail to check out officially according to these checkout documents, an improper checkout charge will be assessed to your student account. This will be in addition to any damage charges for which you may be responsible.

Damages

Residents are responsible for the condition of their room/shared spaces and items. Residents are culpable for the associated costs to repair or replace them.

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View Damage Fees

Trash

All trash and unwanted personal items must be removed from the building. To maintain the appearance of the residence halls, do not leave trash in stairwells, outside courtyards or in the smaller trash receptacles near the entry doors.

Leaving trash in or around the buildings will result in monetary fines. Dumpsters are made available all over campus. Please check with your student staff member for exact locations.

 

Traditional & Suite Preparation Checklist

TRADITIONAL & SUITE CLEANING CHECKLIST:

Rooms
  • Clean windows and mirrors using a glass cleaner 
  • Wipe down all surfaces - all-purpose cleaners are recommended for window ledges, laminated furniture and desktops, cabinets, etc. For wood furniture Pledge or Endust are recommended
  • Sweep and clean floors with a damp mop - all-purpose cleaners may be helpful for spills, food stains, adhesives, etc.
  • A vacuum can be checked out through your student staff member.
  • Be sure drawers and closets are empty and all contact paper and shelf liners are removed - wipe down the interior of drawers and closets
  • Clean walls (especially tape marks and areas by light switches and door knobs)
  • Wipe dust from mini blinds and be sure that mini blinds are hung properly
  • Wipe down the surface of the air conditioning unit
  • Check to see that screens are securely in place
  • Be sure all furniture is assembled and properly arranged in the room. All furniture must be returned to the same configuration it was in when you initially moved into your room.
  • Remove all personal items, personal furniture, rugs, hangers, etc.
  • Bag all trash and take it to the nearest dumpster outside the building
  • Close and lock windows and all doors
  • Watch out for “common area” theft and report it to your community advisor.
Bathrooms
  • Remove all personal belongings from cabinets, drawers, etc.
  • Wipe down counters, cabinets and drawers with an all-purpose cleaner
  • Clean mirrors with a glass cleaner
  • Clean sink & faucets with an all-purpose cleaner
  • Clean the interior of the toilet with a toilet cleaner
  • Wipe down the toilet seat, lid and bowl exterior with an all-purpose cleaner
  • Sweep the floor and clean it with an all-purpose cleaner

Apartment Preparation Checklist

APARTMENT CLEANING CHECKLIST

Kitchens
  • Remove all items from cabinets, refrigerator and freezer
  • Clean all cabinets (interior and exterior) with an all-purpose cleaner
  • Clean the microwave, refrigerator, freezer and dishwasher
  • (interiors and exteriors) with an all-purpose cleaner
  • Thoroughly clean oven/stove:
    • remove the stove burners and drip pans
    • lift the stove top and clean underneath with an all-purpose cleaner
    • wipe down the stove surface and oven exterior with an all-purpose cleaner
  • Mop the tile floor with a floor cleaner
  • Wipe down walls, use all-purpose cleaner if needed
Carpets
  • Vacuum all carpeted areas
  • For heavily soiled carpets use a commercial service to clean
Upholstered Furniture
  • Remove any debris from areas between/under cushions
  • If the upholstery is heavily soiled or stained use a commercial furniture cleaning service
Bedroom & Living Room
  • Remove all personal belongings from furniture
  • Clean table tops, desk tops, desk/dresser drawers with all-purpose cleaner
  • Wipe down exterior of wood furniture with Pledge or Endust
  • Clean windows & mirrors with a glass cleaner
  • Wipe down walls to remove any smudges, marks, etc.
  • Wipe down window ledges with all-purpose cleaner
  • Wipe dust from mini blinds and be sure mini blinds are hung properly
  • Make sure all furniture is present, assembled and properly arranged.
Bathroom
  • Remove all personal belongings from cabinets, drawers, etc.
  • Wipe down counters, cabinets and drawers with an all-purpose cleaner
  • Clean mirrors with a glass cleaner
  • Clean sink & faucets with an all-purpose cleaner
  • Clean the interior of the toilet with a toilet cleaner
  • Clean toilet seat, lid and bowl exterior with an all-purpose cleaner

Storage Facilities

The following storage facility is provided as a courtesy to Georgia Tech students’ since GT Housing does not offer any storage. Georgia Tech is not a party to any storage facility agreements and is not a partner, agent, employee, independent contractor, or subcontractor for any company or leaser providing storage.

Mobile Storage Depot

  • www.mobilestoragedepot.com
  • 770-487-8220
  • Pickup and Delivery

 

Bicycle Removal

All students in GT Housing will need to secure bikes during any break period. 

All bikes will be removed and disposed of from all storage rooms and racks at the end of each semester. Students who are leaving Georgia Tech housing for next semester, do not forget to take your bike with you. If you remain on campus during the break, store your bike in your room just to be safe and avoid the possibility of theft.

Official Check Out according to your Contract:

Excerpt IX, B. OFFICIAL CHECK OUT - A Student is not officially checked out of the residence hall/apartment until all of the following occur:

(1) The Student has removed all personal property from the premises (property deemed abandoned in the sole discretion of Georgia Institute of Technology Housing will be discarded at the expense of the Student);

(2) the room/apartment has been cleaned by the Student; and

(3) the proper check out records and keys have been returned to Georgia Institute of Technology’s Housing Staff.

Failure to meet the above will result in extra charges and a “Hold” placed on the students account and will remain in force until all terms and conditions of this Contract are met.