Contracts & Rates

Cancellation Policy

For All Academic Terms – Including Summer & Monthly

II. CONTRACT CANCELLATION BY THE STUDENT – AFTER CONTRACT BEGINS

If terminating after this Contract begins, Student is responsible for the full License Fee amount for the entire length of the contract. A Student is not officially canceled and checked out of the residence hall/apartment until all of the following occur: (1) The Student has canceled online at My Housing at www.housing.gatech.edu.  (2) The Student has removed all personal property from the premises (3) the room/apartment has been cleaned by the Student; and (4) the proper check-out records and keys have been returned to Department staff. Failure to meet the scheduled check-out time or appointment will result in a $100.00 minimum improper check-out fee, with an additional $50.00 per hour not to exceed $250.00 in addition to the cancellation fee. The Student is liable for all housing charges, regardless of occupancy, until the day the Student properly checks out with an authorized Department official, or the end of the agreed upon contract term. If Student is unable to cancel online, then Student must email notice of cancellation to the Department.

A Student desiring to cancel this Contract prior to the expiration of this Contract may, under certain conditions do so without full penalty, provided the proper documentation is submitted and approved only for reasons listed below.

A Student withdrawing from Georgia Institute of Technology Housing for one of the following reasons will be charged a prorated amount based on days of occupancy determined by cancelling their Contract online (logging into My Housing, choosing “Cancel My Housing” under the Resources tab), completing an official check-out as defined in section IV., B: (i) Graduation, (ii) Military, (iii) Medical, (iv) Approved Georgia Institute of Technology Co-op Program, Internship, or Study Abroad, (v) Marriage, (vi) or Transfer.

i.  Graduation withdrawal requires written verification of graduation from the Registrar’s Office. Graduation release is not when Student has completed their thesis, dissertation and/or course work, but at the end of the semester in which Student is requesting to be released, as noted on the Official School Calendar.

ii.  Military withdrawal requires original military orders and withdrawal from Georgia Institute of Technology.

iii.  Medical withdrawal requires signed recommendation and supporting documentation from a licensed, practicing physician. Department strongly encourages Student to submit the supporting medical documentation within thirty (30) days from the occurrence date. If necessary, a Georgia Institute of Technology Student Health Services physician may review and make recommendations to the Executive Director of Department, or their designee, for medical withdrawal requests. All requests for medical withdrawals will be determined on a case-by-case basis.

iv.  Approved Georgia Institute of Technology Co-op, Internship, and Study Abroad Programs release requires a DocuSign completed “Verification of Employment/Study Abroad: Georgia Institute of Technology Internship, Georgia Institute of Technology Co-op and Georgia Institute of Technology Study Abroad Programs” form, attainable through your Georgia Institute of Technology academic advisor or Georgia Institute of Technology program coordinator.

v.  For a marriage release, the marriage certificate must be submitted and the marriage must take place during the contractual time Student is requesting the release.  The marriage certificate must be submitted within thirty (30) days of the marriage.

vi.  Transferring at the end of fall semester, Student must vacate by the official date of check-out for fall semester, submit proof of enrollment for Spring semester along with class schedule and proof of payment within thirty (30) days of the semester beginning.

The Department of Housing and Residence Life will save copies of the above requested original documents. If not in English, a certified English translation is required. Housing and Residence Life shall determine the sufficiency of the documentation presented. Otherwise, the Student will be responsible for the remainder of the Contract (License and fees).

If terminating after this Contract begins, Student is responsible for the full License Fee amount for the entire length of the contract. A Student is not officially canceled and checked out of the residence hall/apartment until all of the following occur: (1) The Student has canceled online at My Housing at www.housing.gatech.edu. (2) The Student has removed all personal property from the premises (3) the room/apartment has been cleaned by the Student; and (4) the proper check-out records and keys have been returned to Department staff. Failure to meet the scheduled check-out time or appointment will result in a $100.00 minimum improper check-out fee, with an additional $50.00 per hour not to exceed $250.00 in addition to the cancellation fee. The Student is liable for all housing charges, regardless of occupancy, until the day the Student properly checks out with an authorized Department official, or the end of the agreed upon contract term. If Student is unable to cancel online, then Student must email notice of cancellation to the Department.

A Student desiring to cancel this Contract prior to the expiration of this Contract may, under certain conditions do so without full penalty, provided the proper documentation is submitted and approved only for reasons listed below.

A Student withdrawing from Georgia Institute of Technology Housing for one of the following reasons will be charged a prorated amount based on days of occupancy determined by cancelling their Contract online (logging into My Housing, choosing “Cancel My Housing” under the Resources tab), completing an official check-out as defined in section IV., B: (i) Graduation, (ii) Military, (iii) Medical, (iv) Approved Georgia Institute of Technology Co-op Program, Internship, or Study Abroad, (v) Marriage, (vi) or Transfer.

i. Graduation withdrawal requires written verification of graduation from the Registrar’s Office. Graduation release is not when Student has completed their thesis, dissertation and/or course work, but at the end of the semester in which Student is requesting to be released, as noted on the Official School Calendar.

ii. Military withdrawal requires original military orders and withdrawal from Georgia Institute of Technology.

iii. Medical withdrawal requires signed recommendation and supporting documentation from a licensed, practicing physician. Department strongly encourages Student to submit the supporting medical documentation within thirty (30) days from the occurrence date. If necessary, a Georgia Institute of Technology Student Health Services physician may review and make recommendations to the Executive Director of Department, or their designee, for medical withdrawal requests. All requests for medical withdrawals will be determined on a case-by-case basis.

iv. Approved Georgia Institute of Technology Co-op, Internship, and Study Abroad Programs release requires a DocuSign completed “Verification of Employment/Study Abroad: Georgia Institute of Technology Internship, Georgia Institute of Technology Co-op and Georgia Institute of Technology Study Abroad Programs” form, attainable through your Georgia Institute of Technology academic advisor or Georgia Institute of Technology program coordinator.

v. For a marriage release, the marriage certificate must be submitted and the marriage must take place during the contractual time Student is requesting the release. The marriage certificate must be submitted within thirty (30) days of the marriage.

vi. Transferring at the end of fall semester, Student must vacate by the official date of check-out for fall semester, submit proof of enrollment for Spring semester along with class schedule and proof of payment within thirty (30) days of the semester beginning.

The Department of Housing and Residence Life will save copies of the above requested original documents. If not in English, a certified English translation is required. Housing and Residence Life shall determine the sufficiency of the documentation presented. Otherwise, the Student will be responsible for the remainder of the Contract (License and fees).