Contracts

the Lamp building

The Department of Housing Contract is the agreement all residents of Georgia Institute of Technology residence halls accepts. The Contract incorporates all rules and regulations listed in the Guide to Community Living and Student Code of Conduct.

Housing Contracts

Cancellation

To cancel your housing contract/application, log into your My Housing account, choose the appropriate application, and cancel. Upon completion of on-line cancellation, the Student will receive a confirmation e-mail which should be retained as proof of cancellation. Cancellation penalties are assessed regardless of the time you are accepted to GT and regardless of when you apply for housing. Notifying other Georgia Institute of Technology offices (i.e., Admission’s Office, Registrar’s Office, Bursar’s Office, etc.) DOES NOT cancel your housing contract.

The information provided below is an excerpt from the Housing Contract. Omission of any part of the contract on this page does not negate the complete cancellation policy the contract contains. Refer to the cancellation time periods below:


 

Canceling Before Contract Begins:

Academic Year Contract Cancellation Policy Before Contract Begins

For Contracts beginning Fall Semester 2019

CANCELLATIONS received March 4 through March 31, the Student will receive a refund of $450.00. First time Georgia Institute of Technology Housing applicants will receive a refund of $370.00. If a delay of prepayment was accepted by the Student the Student will be billed $150.00. First time Georgia Institute of Technology Housing applicants accepting a delay of prepayment will be billed $230.00.

CANCELLATIONS received April 1 through April 30, the Student will receive a refund of $300.00. First time Georgia Institute of Technology Housing applicants will receive a refund of $220.00. If a delay of prepayment was accepted by the Student the Student will be billed $300.00. First time Georgia Institute of Technology Housing applicants accepting a delay of prepayment will be billed $380.00.

CANCELLATION received May 1 through June 30, the Student will receive a refund of $150.00. First time Georgia Institute of Technology Housing applicants will receive a refund of $70.00. If a delay of prepayment was accepted by the Student the Student will be billed $450.00. First time Georgia Institute of Technology Housing applicants accepting a delay of prepayment will be billed $530.00.

CANCELLATIONS received July 1 through July 31, the Student will not receive a refund. If a delay of prepayment was accepted by the Student the Student will be billed $600.00.

CANCELLATIONS received August 1 through August 16 the student, who is registered and attends classes at Georgia Institute of Technology for fall semester 2019, the Student will be billed an additional $400.00. If a delay of prepayment was accepted by the Student the Student will be billed an additional $1,000.00.

A Student that fails to cancel this contract on/before the last Friday prior to the first day of class is considered a “No-Show” responsible for the full rental amount for the entire length of this contract (two semesters) regardless of occupancy or enrollment in Georgia Institute of Technology.

A Student that cancels his/her contract on/after the starting date of the contract is responsible for the full rental amount for the entire length of this contract (two semesters) regardless of occupancy or enrollment in Georgia Institute of Technology.​​​

Spring Contract Cancellation Policy

CANCELLATIONS received on or before November 15, the Student will receive a refund of $300 of the prepaid rent.  (First time housing applicants will receive $220.)  If a delay of prepayment was accepted by the Student, the Student will be billed $300. (First time housing applicants accepting a delay of prepayment will be billed $380.)

CANCELLATIONS after November 15, the Student will not receive a refund.  If a delay of prepayment was accepted by the Student, the Student will be billed $600.

A Student that fails to cancel his/her contract on/before the last Saturday prior to the first day of class Spring Semester is considered a "No-Show" and is responsible for the full rental amount for the entire length of the contract regardless of occupancy or enrollment in Georgia Institute of Technology.

A Student that cancels his/her contract on/after the starting date of the contract is responsible for the full rental amount for the entire length of this contract regardless of occupancy or enrollment in Georgia Institute of Technology.

Summer Contract Cancellation Policy

CANCELLATIONS on or before April 1: the Student will receive a refund of $300.00. First time Georgia Institute of Technology Housing applicants will receive a refund of $220.00. If a delay of prepayment was accepted by the Student the Student will be billed $300.00. First time Georgia Institute of Technology Housing applicants accepting a delay of prepayment will be billed $380.00.

CANCELLATIONS after April1: the Student will not receive a refund. First time Georgia Institute of Technology Housing applicants will not receive a refund. If a delay of prepayment was accepted by the Student the Student will be billed $600.00. First time Georgia Institute of Technology Housing applicants accepting a delay of prepayment will be billed $600.00.

A Student that fails to cancel this Contract on/before the last Sunday prior to the first day of class is considered a “No-Show” responsible for the full rental amount for the entire length of this Contract (two semesters) regardless of occupancy or enrollment in Georgia Institute of Technology.

A Student that cancels this Contract on/after the starting date of the Contract is responsible for the full rental amount for the entire length of this Contract regardless of occupancy or enrollment in Georgia Institute of Technology.

Summer Family/Monthly Contract Cancellation Policy

CANCELLATIONS on or before April 1: the Student will receive a refund of $300.00. First time Georgia Institute of Technology Housing applicants will receive a refund of $220.00. If a delay of prepayment was accepted by the Student the Student will be billed $300.00. First time Georgia Institute of Technology Housing applicants accepting a delay of prepayment will be billed $380.00.

CANCELLATIONS after April1: the Student will not receive a refund. First time Georgia Institute of Technology Housing applicants will not receive a refund. If a delay of prepayment was accepted by the Student the Student will be billed $600.00. First time Georgia Institute of Technology Housing applicants accepting a delay of prepayment will be billed $600.00.

A Student that fails to cancel this Contract on/before the last Sunday prior to the first day of class is considered a “No-Show” responsible for the full rental amount for the entire length of this Contract (two semesters) regardless of occupancy or enrollment in Georgia Institute of Technology.

A Student that cancels this Contract on/after the starting date of the Contract is responsible for the full rental amount for the entire length of this Contract regardless of occupancy or enrollment in Georgia Institute of Technology.


Cancelling After Contract Begins

For All Academic Terms - Including Summer & Monthly

VI. CONTRACT TERMINATION BY THE STUDENT - AFTER CONTRACT BEGINS

If terminating after the Contract begins, the Student is responsible for the full rental amount for the entire length of the contract. Prior to vacating housing by means of an official check-out (see section IX., B.) the Student must cancel the Contract online under “My Housing” at www.housing.gatech.edu. If the Student is unable to cancel online then the Student must submit a written notice of cancellation to the Department of Housing, North Avenue Apartments, Room 126, 120 North Avenue, NW, Atlanta, GA.

A Student desiring to terminate this Contract prior to the expiration of this Contract may, under certain conditions do so without full penalty, provided the proper documentation is submitted and approved only for reasons listed in Section A, below.

  1. A Student withdrawing from Georgia Institute of Technology Department of Housing for one of the following reasons will be charged a prorated amount based on days of occupancy determined by completing an official check-out as defined in section IX., B.: (1) Graduation, (2) Military, (3) Medical, or (4) Approved Georgia Institute of Technology Co-op Program, Georgia Institute of Technology Required Internships, or Georgia Institute of Technology Study Abroad.

i. Graduation withdrawal requires written verification of graduation from the Registrar’s Office. Graduation release is not when the Student has completed their thesis, dissertation and/or course work, but at the end of the semester in which the Student is requesting to be released, as noted on the Official School Calendar.
ii. Military withdrawal requires original military orders and withdrawal from Georgia Institute of Technology.
iii. Medical withdrawal requires signed recommendation and supporting documentation from a licensed, practicing physician. The Department of Housing strongly encourages the Student to submit the supporting medical documentation within thirty (30) days from the occurrence date. If necessary, a Georgia Institute of Technology Student Health Services physician may review and make recommendations to the Assistant Vice President of Housing, or his or her designee, for medical withdrawal requests. All requests for medical withdrawals will be determined on a case-by-case basis.
iv. Approved Georgia Institute of Technology Co-op, Georgia Institute of Technology Internship, and Georgia Institute of Technology Study Abroad Programs release requires a completed “Verification of Employment/Study Abroad: Georgia Institute of Technology Internship, Georgia Institute of Technology Co-op and Georgia Institute of Technology Study Abroad Programs” form, attainable through your Georgia Institute of Technology academic advisor or Georgia Institute of Technology program coordinator.
v. For a marriage release, the marriage certificate must be submitted and the marriage must take place during the contractual time the Student is requesting the release. It is encouraged the marriage certificate be submitted within thirty (30) days of the marriage.

The Department of Housing will make copies of the above requested original documents. If not in English, a certified English translation is required. Georgia Institute of Technology Department of Housing shall determine the sufficiency of the documentation presented. Otherwise, the Student will be responsible for the remainder of the Contract (rent and fees).

 

Georgia Institute of Technology Department of Housing may terminate this Contract and take possession of any unit at any time for violation of the provisions contained herein or when it is in the best interest of Georgia Institute of Technology Department of Housing, Georgia Institute of Technology and/or the Student. No refunds will be granted to the Student in cases where the termination of the Contract is based upon disciplinary actions. The Student will be liable for the full Contract rate (Academic Year).